Party Planning template

One Month before

Define the type and the subject of the party
The reason why you are going to arrange the party will define its style and mood and help you solve other questions regarding it

Think about the list of guests and their quantity
Define exact date and place of the party
Set party date in such manner that all guests have enough time to prepare and were free at this day and find the suitable place that will accommodate required number of people

Inform your guests
Send cards, e-mails or call to your guests to invite them to your party

Think about the menu
Decide what type of menu you want, e.g. pizza and barbeque, full meal or something else, take into account if somebody has special diet

Think about interior decorations
Decide what kind of decorations you need in accordance with party's style and make a list of it

Arrange the rent of place and other equipment
Pay deposits for any rented things, like furniture, plates and dishes, music equipment and so on

Two Weeks before

Confirm your guests' presence
Phone or meet everybody from your guests list and confirm their future presence and check those of them who will exactly come

Clean the house
If your party will take place in your or somebody's else house, make a preliminary house cleaning

Make a list of volunteer assistants
Make a list of people who will help you in party organization and inform them about it

Test the equipment
Check if all equipment that you will need before the party or during it, works properly, e.g. vacuum cleaner to clean the house, barbeque grilling, gas-stove, music equipment and so on

Prepare your music repertory
In accordance with your party's style pick out the music repertory, record or buy CD's if required

Buy required decorations, flowers and so on
Put away the breakable unnecessary thins
Start decorating the apartment
Buy non-perishable foods and drinks
Check bed-linen
If the party will take place in your house, check if you have enough extra bed-linen in case your guests will spend the night in your house

Two or Three Days before

Clean your house
Prepare your exterior
Make all required decorations
Buy all required foods and drinks
But all required first aid medicines
Gather all required information about the nearest hospital for extraordinary cases
Delegate particular tasks to your volunteer helpers
Plan your food preparation timetable and start preparing what is possible
Get to know the local weather forecast
Prepare to any unexpected weather changes
Day of the Party

Finalize any decorations and equipment settings
Check the place for parking
Make a final house cleaning check
Make a final food preparations
Prepare the dishwasher to be ready for used dishes and glasses
Prepare a place for garbage
Light a candle, open wine, prepare the ice, turn on the music
Put your party clothes on
Make pictures during the evening